What to Do When You're Unsure During a Notarization

When it comes to notarizing documents, notaries wear many hats—they ensure that signatures are genuine, that parties understand the documents, and that everything aligns with legal requirements. But let’s be real: it’s not all straightforward. Sometimes, a situation arises that leaves a notary feeling like a deer in headlights, especially when legal questions pop up during the notarization process. So, if you’re a notary and you find yourself scratching your head over a legal issue, what’s the right move?

The Right Call: Refer to an Attorney
You know what? This is where the saying "If in doubt, refer out" really comes into play. The safest and most responsible choice for a notary who isn’t sure about a legal issue is to refer the client to an attorney. This approach doesn’t just protect the client; it also shields you, the notary, from potential liabilities.

By steering clients toward a qualified legal professional, you ensure they get the accurate and tailored legal guidance they need. Attorneys are trained to interpret complex legal nuances, ensuring your client isn’t left in a lurch or given misguided advice. It’s all about keeping the integrity of the notarization intact.

Skipping Questions? A No-Go!
Now, here’s the thing—some notaries might think, “I can just handle this; I’ll proceed without concern.” Hold on! That’s a risky move right there. If a notary pushes forward without addressing uncertainties, it undermines their responsibility to uphold the legality of the documents they are notarizing. It can lead to serious complications down the line for both the notary and the client. Remember, legally binding documents should always have a clear path forward, not a foggy one.

Similarly, offering personal opinions or advice on legal matters might seem harmless, but it can spiral into misinformation and potential liability for you as the notary. The law doesn’t mess around, and neither should you when it comes to legal uncertainties.

Is Calling the State Office an Option?
You might wonder, “What about contacting the state office for guidance?” Fair point, but it’s generally not a go-to tactic during a notarization. State offices don’t typically provide legal advice. Their main role is to oversee notaries and ensure compliance with state rules—so reaching out to them for clarification might not yield the guidance you’re looking for right away.

Navigating Uncertainty: Wrapping Up
Ultimately, navigating uncertainty as a notary involves knowing your limits and recognizing when to seek help. When you hit a roadblock with a legal question during notarization, protect yourself and your clients by making that referral to an attorney. Not only does this keep you within the professional boundaries of your role, but it also reinforces the overall integrity of the notarization process.

So the next time you’re caught in a bind, remember: being a great notary isn’t just about stamping papers; it’s about ensuring accuracy and legality—and that sometimes means handing the baton to someone who specializes in legal matters. Trust me, it’s a move that will keep everyone covered and maintain your reputation as a reliable notary!